Log Entry: Unrecorded Phone Call from OPRD Records Department

Log Entry: Unrecorded Phone Call from OPRD Records Department

Date: 08/28/25
Time: 4:30 PM
Caller: Representative from OPRD Records Request Department (Name not captured)
Call Duration: 2m 12s

Summary:
Received an unsolicited phone call from an OPRD records representative regarding my public records request. The stated purpose of the call was to “clarify scope,” “discuss search terms,” and “address potential costs” associated with the request.

Observations:

The caller appeared visibly nervous (evident through vocal trembling and repeated stumbles in speech).

She reverted to a prepared script multiple times, suggesting pre-structured talking points or coaching.

It is my strong impression that the caller was not alone during the call, based on tone modulation and the frequent pauses before responding.

My Response:

I declined to engage in scope clarification by phone.

I stated clearly that all proposed limitations, cost assessments, and clarifying questions must be submitted in writing.

I emphasized that the request contains 33 distinct line items and that a phone call was neither a reasonable nor effective forum to evaluate them.

Rationale for Declining Phone-Based Clarification:

Verbal discussions are not verifiable and do not create a reliable audit trail.

No recording was possible on my end at the time.

Written communication ensures transparency, accountability, and preserves the integrity of the original request.

Status: Awaiting written follow-up from OPRD.